TITLE: Baby Basics Finance Administrator (UK & Sheffield)


The Baby Basics Finance Administrator will support with general financial administration for Baby Basics UK & Baby Basics Sheffield, as well as some basics administration duties to support the CEO & National Operations Director.  

The role will require good financial, administrative and communications skills. 

The post holder will be line managed by the Baby Basics CEO. 


  • Some knowledge of Baby Basics operations across UK and willingness to learn more.
  • Knowledge of financial reporting framework for Charity Commission.
  • Grant Financial Monitoring 
  • Ability to manage multiple finance streams
  • Ability to plan & organise tasks.
  • Good Computer skills. 
  • Strong interpersonal skills 
  • Good Communication – both written and oral.
  • Good organisation and time management skills.
  • Ability to work as part of a team.
  • Willingness to work flexibly on occasions.
  • Knowledge & Skills of Xero Accounting System would be advantageous.
  • Experience of Minute taking for meetings would be advantageous
  • Experience of working with or alongside external agencies and / or the voluntary sector would be advantageous. 


  • Support the Christian values of Baby Basics UK
  • Ability to work both on own initiative and as part of a team.
  • Ability to work under pressure and to deadlines.
  • Honesty and integrity.
  • Dedication and commitment.
  • Value all the people who come into contact with or work in Baby Basics. 



To support Baby Basics UK & Baby Basics Sheffield to keep timely & accurate financial records.

  • Manage reconciliation of Bank Accounts with Xero Accounting Software. 
  • Prepare payroll information for external payroll company 
  • Monitor & report on grant budgets
  • Support the CEO in yearly accounts preparation.
  • Support the CEO in yearly Budget Setting.
  • Process payments & orders for projects. 
  • Carry out general admin tasks to support the CEO & National Operations Director
  • Take minutes at Board of Trustee Meetings
  • To support events for Baby Basics UK. 
  • To work closely & communicate effectively with other all staff team & volunteers. 

Hours:  16 hours per week 

Holiday: 25 days plus Bank Holidays pro rata

Pay:  £13.50 per hour (7% pension contribution) 

To apply

Please send CV & Covering letter explaining how your experience makes you the right person for this role to 

Any application sent without a covering letter will not be considered. 

Closing Date for Applications 

16th August 2024

Interview Date

6th September 2024